英语请假条格式范文
[Your Name]
[Your Position]
[Department]
[Company/Organization Name]
[Company/Organization Address]
[City, State, Zip Code]
[Date]
To Whom It May Concern,
Subject: Request for Leave
Dear [Supervisor’s Name],
I am writing to request a leave of absence from [start date] to [end date], totaling [number of days] days. Due to [brief reason for leave, e.g., medical reasons, family emergency, personal illness, etc.], I will be unable to perform my duties during this period.
During my absence, I will ensure that my workload is managed as follows:
[List any tasks you will complete before leaving, e.g., completing reports, assigning tasks to colleagues, etc.]
[Inform your supervisor or a colleague who will be covering your duties in your absence]
I will be reachable via email at [your email address] and phone at [your phone number] for any urgent matters that may arise during my absence. I am committed to returning to work on [return date] and will be available for any catchup work required upon my return.
I appreciate your understanding and consideration of my request. Please let me know if there is any additional information you require. Thank you for your support during this time.
Sincerely,
[Your Name]
[Your Signature, if sending a hard copy]
10 Common Questions about English Leave Application Format
1. What should be included in a leave application?
A leave application should include your name, position, department, date of the application, the reason for the leave, the duration of the leave, and how you plan to manage your duties during your absence.
2. How do I address my supervisor in a leave application?
Address your supervisor by their name (e.g., "Dear Mr. Smith") or by their title followed by their last name (e.g., "Dear Mr. Manager").
3. Should I specify the reason for my leave?
It is generally a good idea to specify the reason for your leave, as it shows your honesty and professionalism. However, you may choose to keep personal reasons private if you prefer.
4. How far in advance should I submit my leave application?
It is best to submit your leave application as far in advance as possible, typically at least one or two weeks, to give your employer adequate time to arrange for coverage.
5. What if I need to change my leave dates?
If you need to change your leave dates, you should inform your supervisor as soon as possible and provide a new date range for your leave.
6. How should I handle my work responsibilities during my absence?
Outline any steps you will take to ensure your work is covered during your leave, such as completing tasks beforehand or assigning them to a colleague.
7. What if I have no prior notice of my leave?
If you have no prior notice, explain the urgency of the situation in your leave application and apologize for any inconvenience caused.
8. Should I provide any medical documentation if I am on medical leave?
Yes, if you are on medical leave, you may be required to provide medical documentation from a healthcare professional to support your leave request.
9. How should I word my leave application if I am requesting a leave of absence due to personal reasons?
Use a respectful and straightforward tone. You might say, "Due to personal reasons, I am unable to work from [start date] to [end date]."
10. What if I am unsure about the company’s leave policies?
If you are unsure about the company’s leave policies, you can ask your supervisor or refer to the employee handbook for guidance. It is always better to clarify policies before submitting your leave application.
